About Us 

Caulfield Grammar School is an internationally recognised, independent, co-educational school committed to providing exceptional educational opportunities from Early Learning through to Year 12. With over 3400 students across 5 campuses and our Student Experience Programs in Yarra Junction and Kakadu, Caulfield Grammar passionately strives to deliver innovative specialist educational programs enabling quality learning every day, in every experience, for every learner, for life.

About the Project 

Caulfield Grammar School is embarking on a critical 2-year project to review and replace a number of core school systems. This includes the Student Management System (incl Finance System, Admissions, Alumni), Learning Management System, HCM (including Payroll, Rostering & Time sheeting) and Parent Portal/app. This project is vital to improve efficiency, reduce cost, and support the school’s strategic objectives. The Project Director will be responsible for the overall planning, execution, and successful delivery of this complex project.  

Role Summary 

The Project Director is a hands-on leader who will ensure strategic alignment and day-to-day management for the core systems replacement project. This role requires a highly organised and experienced individual with a proven track record of successfully delivering complex IT projects. The Project Director will be the primary point of contact for vendors, stakeholders, and the project team, ensuring effective communication and collaboration throughout the project lifecycle.  

 This will be a full-time, 24-month fixed term/contract opportunity based at our Caulfield Campus. 

 Key Responsibilities 

• Project Planning and Execution: Develop and maintain a comprehensive project plan, including scope, timelines, budget, resources, and risk management strategies. Oversee the execution of the project plan, ensuring milestones are met and deliverables are achieved on time and within budget.  

• Vendor Management: Manage the performance of selected vendors throughout the project lifecycle. Ensure effective communication and collaboration with vendors to achieve project objectives. Address any performance issues and escalate as needed.  

• Stakeholder Management: Proactively engage with key stakeholders, including school leadership, teachers, admin/operational staff, students, and parents to ensure their needs are understood and addressed. Communicate project progress regularly and transparently.  

• Change Management: Develop and implement a change management plan to support the successful adoption of the new systems by school staff and users. Provide training and support as needed.  

• Team Leadership: Lead a project team, fostering an engaging, collaborative and supportive environment. Provide guidance, mentorship, and performance feedback to team members.  

• Risk and Issue Management: Identify, assess, and mitigate project risks and issues. Develop contingency plans and escalate issues to appropriate stakeholders as needed.  

• Budget Management: Manage the project budget effectively, ensuring cost control and value for money. Monitor expenses and report on budget status regularly.  

• Reporting and Communication: Provide regular project updates to school leadership and other stakeholders. Prepare reports on project progress, risks, and issues.  

 Essential Skills and Experience 

• At minimum, a Bachelor’s degree in Information Technology, Project Management, or a related field.  
• Proven experience (5+ years) in leading complex IT software implementation projects including the integration of platforms from different vendors.  
• Demonstrated experience in complex core systems replacement projects including successful migration of data from legacy systems to new core system ensuring minimal disruption to business operations.  
• Past experience leading end-to-end data migration projects, consolidating data from multiple sources while ensuring data integrity. This includes planning, execution, and oversight of all phases from assessment and extraction to transformation, cleansing, loading, and validation.  
• Strong understanding of project management methodologies (e.g., Agile, Waterfall).  
• Excellent vendor management and negotiation skills.  
• Exceptional stakeholder management and communication skills.  
• Strong leadership and team-building skills.  
• Ability to work effectively in a fast-paced and dynamic environment, education sector experience highly valued.  

 Personal Attributes 

• Highly organised, professional and detail-oriented.  
• Strong analytical and problem-solving skills.  
• Proactive and outcome focused.  
• Excellent interpersonal and communication skills.  
• Ability to build and maintain strong relationships with stakeholders.  
• Commitment to the school’s mission and values 

 Why Caulfield Grammar School 

Our culture is defined by the five values: Pursuing Excellence, Inspiring Creativity, Thriving Together, Embracing Diversity, and Living Wholeheartedly. These values guide the way we work together with passion and authenticity based on our guiding principle of a Mind for Life.  

For more information about pursuing a career of excellence at Caulfield Grammar School, please visit our Employment Page.  

Our Benefits  

• Access to outstanding facilities and resources  
• Health & Wellbeing activities throughout the year 
• Employee Assistance Program (EAP) 

 How to Apply 

Please submit your application by clicking on the APPLY button to be directed to our website. Applications will be reviewed and screened upon submission.  

Enquiries: Employment@caulfieldgs.vic.edu.au